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Community Room Request
Community Room Request
Available beginning 10:00 a.m. Sunday-Thursday to nonprofit organizations only. — This application is made subject to the understanding that a Community Room Use Agreement must be acknowledged for the use of the room. The room is available for use by nonprofit organizations for public events on an as-available basis Sunday through Thursday from 10:00 a.m. until 9:00 p.m. for nonrecurring events. The Community Room may also be made available for Yearbook-listed Seventh-day Adventist organizations on Friday evenings and Saturdays. Use of the Community Room is limited to conducting planning meetings and spiritual events that are not intended to, and do not, generate revenue or compensation in any form for the User or any third party, unless approved by Florida Conference in advance. The Community Room shall not be used for political activities or personal events (including, but not limited to, parties, showers, banquets, etc.). No admission charge may be made for any function, except that a fee may be made to cover cost of materials, speakers, or refreshments. With prior approval, nonprofit groups may sell approved items or services as long as the funds received from such sales are for the benefit of the group or a designated cause. Such items must be clearly defined in the event description of this application form.
I acknowledge and agree to these terms
The main person in charge of this request.
Daytime telephone number (mobile number preferred)
Name of your nonprofit organization/institution/group
Name of your meeting
Describe the activity that will take place in the room
Chair/table configuration (room dimensions: 40′ × 26′)
Presentation-style seating (no tables) — max. capacity: 80
Seminar tables (boardroom, classroom, U-shape, etc.) — max. capacity: 30
Round tables (workshop, collaboration, etc.) — max. capacity: 56
Maximum number of anticipated attendees
Describe desired chair/table configuration (layout, quantity, etc.) and any additional requests/considerations
Starting date for this request
Minimum seven (7) days advance notice required. Friday and Saturday reservations can only be approved for Yearbook-listed Seventh-day Adventist organizations holding nonsecular functions.
Ending date for this request
What time will you need initial (setup) access to the room?
What time does your program begin?
What time will the room be completely vacated?
What services are needed?
Computer projection (VGA, HDMI and audio connections)
iPad projection (wireless via Apple TV)
Self-provided external aux. audio source
Self-provided external aux. audio recording device
Kitchenette and/or self-arranged catering for light refreshments (full meals discouraged)
Other services (describe below)
Name (if any) of Florida Conference in-office employee or Florida Conference pastor participating in your event who can use their ID badge to open, supervise, and lock up.
Meeting Type Acknowledgement
I understand that planning meetings and events that are spiritual in nature are the intended target for approval, and that other events including, but not limited to, parties, banquets, and promotions are generally not approved.
I understand the Community Room is only available to nonprofit organizations and that requests by commercial/for-profit entities cannot be approved.