PADCMS

November 18 Deadline

is approaching.

Check out Pedro’s latest message below

 

November 18 Deadline Clarification

Sterling Volunteer / CMS

IMPORTANT INFORMATION RE: CMS/SV 

  • STAFF NAMES – As you enter Names into the CMS online … MAKE SURE THE SPELLING IS THE SAME.

 If you are Pedro Perez in Sterling Volunteers, but entered your name as Pete Perez in CMS, this will not be a direct match and the individual not matched in CMS/SV will NOT be cleared to register for anything in CMS until this is fixed.

 For all official transactions, please enter the same legal name in all systems (Sterling Volunteers, Club Management System, Drivers License, Birth Certificate).  They should all be identical/exactly the same.

Many names were different, and that means the system did not recognize them.

 Another example, in SV my name was  entered as Pedro Perez, but in CMS my name is entered as Pedro Anthony Perez or Pedro Perez-Gonzalez, the system does not recognize the name.

 WHAT SHOULD YOU DO?

1) Go back to all the print outs from adult staff of the SV status or from your Level 2 Administrator and compare the names from SV and what you entered in CMS; if they do not match, edit the name in CMS to match the name in SV.

2) Click save to save the changes for the staff member. 

  • STAFF DATE OF BIRTH – As you enter staff Date of Birth (DOB), please make sure you are using the same birth date in CMS as the individual used in SV

Please enter the EXACT same date of birth used in SV as you put in the date in CMS; if it is NOT an exact match, the staff member will NOT be cleared to attend events.

The CMS will not be able to match the staff member in SV with the same staff member in CMS.

This is important because if the two do not match, the staff member will not be cleared and in the CMS the staff member will NOT be allowed to even register.

WHAT SHOULD YOU DO?

Go back to all the print outs from adult staff of the SV status or from your Level 2 Administrator and compare the DOB from SV and what you entered in CMS; if they do not match, edit the DOB in CMS to match the DOB in SV.

Click save to save the changes for the staff member.

Thank you for paying careful attention to these details.  It will make using the system easier for everyone.  The CMS requires precise information to function as it is designed.  Thank you for paying careful attention to these details.

 

What is required by November 1? (NOW Extended to November 4)

 

BY NOVEMBER 1 (Now November 4), every Club should have:
  1. Requested An Account in the CMS.
  2. Entered all of the Club Members – both Children and Staff into the CMS.
  3. Assigned all of the Pathfinders and Adventurers to the Class Level they will be in for this Club Year.
  4. Entered your Calendar dates for the Club Year in the Calendar in the CMS.
  5. These are the items that should be entered in the CMS: Club Registration Day, Club meetings, Investiture, Induction, Share Your Faith Activity,                     Path/Adv Sabbath. Adventurer Clubs would add the dates for the Family Network meetings.

Please read/follow our Step by Step Tutorials below or watch our Oct 28 CMS Video Training – Click Here

Check out Pedro’s latest email with update and important info: Click here Sent Oct 31 @ 4 PM

 

How to… Step-by-Step Tutorials

NEED HELP WITH CMS?

Here is what you can do… 

  1. Check out our Step by Step Tutorials above
  2. Click on the Support Chat in CMS  (Mon – Thu 8:30 am – 5:30pm  Fri 8:30 am – 4:30 pm)
  3. Schedule a phone-call appointment with one of our secretaries: Click Here for available time slots – Please have computer available and ready for appointment time

 

Additional Training

More training info to come during Area Council Meetings.

 

Next Steps…

What to do while I wait for my account to be activated?

List of items to take care of for the new year to start smoothly:

  • Make sure ALL your staff is properly background checked through NCS Risk (see details here)
  • Pre-plan your club year (meetings/events/special Sabbath programs) and get dates church board approved
  • Process all Driver Questionairs for any Volunteer Drivers you might have for the year. Click here for details
  • Purchase curiculumm materials from our online store: www.flpathfinderstore.com

Additional Information

CMS Security Information