The Secretariat is responsible for maintaining the official records of the Conference. It facilitates arrangements for meetings such as the Quadrennial Constituency Meeting at which the Conference officers are elected and other official business of the Conference is conducted; and the regular meetings of the Conference Executive Committee. It is responsible for recording and maintaining the minutes of proceedings for these meetings The Secretariat also maintains the record of churches, companies and mission groups as well as the official records of the membership of the Conference.